Subaward Requirements

Subcontracts or subawards are needed when a person outside the home institution is included in a grant proposal for measurable effort. The following documents should be requested:

Statement of Intent to Collaborate 

  • Letter from the subaward's institution agreeing to the total amount of the subaward. The letter should be from a person who is authorized to sign contracts for the institution, it is NOT typically an investigator. 

Subaward Performance Site Information

  • Organization name
  • UEI (Unique Entity Identifier) number
  • Address, Zip code (9-digit)
  • Congressional district

Subaward Budget

  • Detailed budget with salary, effort (in calendar months or academic months), fringe benefits, OTPS, amount for F&A.

Budget Justification

  • List all personnel in the subcontract and their role(s) and responsibilities on the project.
  • Itemize OTPS.

Scope of Work

  • List all personnel and their role(s) and responsibilities on the project

Senior Key Person Profile (required)

  • Name
  • Position
  • Organization Name
  • Address + Zip code (9-digit)
  • Phone number
  • E-mail
  • eRA Commons ID

Biosketch(es) for all key personnel

Facilities and Other Resources