Resources for January and Spring 2021 Instructors

Below is some important information, dates and deadlines that you should be aware of for the coming semesters. We have broken the information down into three categories: Academic Affairs; Technology Enhancement, and Student Affairs.  Please read through it carefully:

ACADEMIC AFFAIRS:

Teaching assignments may be found on the schedules below:

For faculty who are teaching in-person and blended courses, please check Albert for your class location. In addition, you should reach out to your students at least a week prior to the start of class to see how they plan to take the course, as all blended and in-person courses may be taken fully online. If there are any students taking your class remotely, the sessions must be recorded for them.

Academic calendar may be found here. Please note the following important updates and plan your syllabus accordingly:

  • the first day of Spring classes is Thursday, January 28th; 
  • in lieu of Spring break, there will be two long weekends - Friday, March 19th and Monday, April 19th when no classes will be held;
  • Thursday, February 18th will be Legislative Day and classes will meet on a Monday schedule. 

Course Assistant information, including eligibility, guidelines, payment, and contact information may be found here. For questions, please reach out to Joe Marzouk (jm7417@nyu.edu). 

Syllabus materials, including the GPH syllabus template, guidelines to syllabus preparation and checklist, may be found on the our Teaching Resources page. Please note: as the University continues with social distancing and many courses are being offered online, make sure to include both the instruction mode (online, blended, or in-person) as well as the format (synchronous or asynchronous if you are teaching a blended or online courses) on your syllabus. If you have some combination of these, make sure it is clearly stated on your syllabus.  

Syllabus updates and deadlines: If you are revising a previous syllabus, please make sure it has all the sections completed correctly, with the SGPH logo, the updated Statement of Academic Integrity (where all mentions of ‘college’ are replaced with ‘school’), etc. Making sure your syllabus is accurate will prevent having to do revisions! Again, on this page, you will find the most up-to-date GPH syllabus template. Kindly send your final syllabus to Lisa Kroin (lrk219@nyu.edu) no later than Tuesday, December 22nd for January courses and Thursday, January 21st for Spring courses.

Midterm and Final Course Evaluations are completed online via Albert, and both students and faculty will be notified before each evaluation period opens. Evaluations serve a critical role as we strive for continuous quality improvement in teaching and in student performance. They are anonymous and results of the evaluations will be viewable to the respective instructor. The program directors, chairs, and Vice Dean review the final evaluations to assure that high quality courses are being delivered. Midterm evaluations provide an opportunity for adjustments based on student feedback. The final evaluations also serve as a record of teaching effectiveness. Courses that are fewer than 12 weeks in length only receive a final evaluation. 

Grade Rosters are required at two points during the semester. Midterm grade rosters are requested for all full-term courses during the 7th week of the semester and ask that faculty report on the progress of students thus far in the semester. Final grade rosters will open after the last session of the course. Final grades are due no later than 72 hours of the scheduled final exam. However, if it's not possible to submit grades by then, you must let your students know when they should expect their grades. Keep in mind that some students are graduating, so you the deadline should not be much later than 72 hours after the scheduled final exam.  

NYU’s policy on religious holidays may be found here

Public Safety is available 27/7 in case of an emergency at 212-998-2222.

New faculty and adjuncts: Getting started:  Before you can activate your class in NYU Classes, you will need your NYU Net ID and N# (University ID), which will be emailed, along with instructions on how to set you your NYU email account, as soon as you are loaded into the system. If you will be teaching in person or using any NYU facilities this semester, you'll need to obtain your NYU ID card. Please follow the instructions here. Books may be ordered either through the NYU Bookstore, by creating an account on their website or you may also ask your students to order the materials via Amazon or another online book supplier. 

TECHNOLOGY ENHANCEMENT:
 

The Technology Enhanced Education team plans will be offering the following training in NYU Classes and NYU Zoom. Below you will find a short description of each session as well as some self-paced resources you might be interested in. Should you wish to attend any session please submit the following form.

Monday, January 18th, 2 - 3pm 

Engaging Students in Online Teaching (GPH)
Engaging students actively in the synchronous (on Zoom) and asynchronous (online self-paced) courses can be challenging. Join us with this workshop to discuss strategies and methods for keeping students actively engaged in your courses. We will talk about some practical ways and tools that you can use to promote active learning.

Wednesday, January 20th, 1:30pm - 3pm 

NYU Classes and Zoom Basics (NYU Central IT for GPH Faculty)
In this 1.5-hour workshop, you will learn about best practices for setting up an NYU Classes course site for remote instruction and using the Zoom integration to schedule online class sessions for your students. You will have opportunities to practice using the core features of Zoom for effective online meetings, and you'll leave with additional training resources to help you make the most out of NYU Classes and Zoom.

--> A Resource you may explore on your own includes this excellent self-paced NYU Classes training created by Clea Mahoney, NYU Classes Instructional Technology Specialist and Training Lead 

Thursday, January 21st, 2pm - 3pm 

NYU Stream and Recording Videos (NYU Central IT for GPH Faculty)
An introduction to NYU Stream's built-in tools for creating and sharing videos, including Kaltura Capture, Express Capture, and captioning.

--> A Resource you may explore on your own includes this Introduction to Educational Media Production created by Dominick Bagnato,
Service Manager Educational Media Production, Tools, and Facilities

Here is a guide for Designing your Course for Remote Instruction.

Here is a guide put together by Gallatin on how to record and share Zoom meetings.

Teaching in Person

For those of you who will be teaching in-person or in a blended format, note that your classrooms that will be Zoom-enabled. You can find guidelines for teaching in person in a Zoom Classroom here, a Quick Start Guide for Faculty here and Teaching in a Zoom Classroom Guide here. You can also find a helpful walk-through video here

Zoom Classroom Support Resources - Instructors and/or students in Zoom Classrooms will be provided with in-room instructions and a dedicated Zoom Classroom hotline (212-998-3400) for in-room Zoom Classroom Tier 1 support from the NYU IT Service Desk and Tier 2 support from school-based audio/visual support staff and NYU IT specialists. 

Classroom Seating Assignments Tool - if you are teaching an in-person or blended course for the Fall 2020 semester, at the start of the first in-person class, please ask in-person students to select a seat that they will use for the duration of the semester. Students should then record their seat selection using the new Classroom Seating Assignments tool in NYU Classes. More information on how to use the tool can be found here , here and here

Zoom Monitors - As in the fall, faculty will have the option of having a Zoom monitor assist them. This role provides remote support by undergraduate student workers to faculty teaching classes using Zoom, either as part of a blended course or fully online. These student workers will be on the Zoom session for the class to help improve the experience of remote students.  Zoom Monitors will be hired by IT, and funded by NY Returns budget, not the school budget. 

Faculty will be advised to meet with students in advance of the class and will be responsible for completing a performance review if they use the service but IT will be handling onboarding, timesheets etc..
More information can be found here and faculty may sign up using this form.

Teaching Remotely

Carefully read the following requirements and suggestions for teaching remotely, put together by the Office of the Provost:

  • All classes must accommodate remote attendance regardless of instructional mode (including in-person, synchronous online, or blended).
  • Students should be able to maintain academic progress 
  • All materials and content must be available digitally, and persist beyond real-time sessions. Some aspects of an assignment may need to be tweaked to accommodate students across time and space. 
  • Lectures must be recorded for later review, and materials and links should be uploaded to NYU Classes. 
  • Instructors should be more flexible with due dates 
  • Try not to rely heavily on major mid and end of term assessments for a student’s grade.
  • Smaller assessments may better enable students to complete assignments and stay on track. 
  • Students should have regular interactions and engagement with faculty and fellow students 
  • Maintain regular communication and feedback to students 
  • Offer some real-time engagement with students, along with office hours 
  • Asynchronous activities should incorporate some interaction to foster learning 
  • Consider setting up a discussion forum as a sort of “Student Cafe” where students in a class can communicate with each other informally but in a formal setting. 
  • Communicate with your students ASAP. Send an email prior to the start of the semester, which includes your syllabus and the following information:
    • When will your NYU Classes course be published and accessible by your students?
    • Will the course be taught synchronously every week, asynchronously through recorded videos and other learning content etc.? 
    • If synchronously, assure them the lectures will be recorded. If asynchronously, tell them it will be in the form of recorded lectures or scaffolded readings and forum discussions etc. 
    • Ask students what their fall semester will look like - what time zone they will be in, any concerns they may have, and so forth. 
    • Over-communication will lead to a smoother semester. 
    • If a student does not participate or stops participating in the class, reach out to them as well as let their faculty advisor, Concentration Chair/PD and/or student affairs advisor know the student is not “in class”. 

STUDENT AFFAIRS:

Student Affairs Program Advisement: Each GPH student has a Student Affairs Program Advisor, which is broken down by concentration or program.  It’s important to know who to refer your students to should questions or issues arise. A full description of what advising entails and who is the contact for which concentration and degree program including advanced certificates may be found here.

Additional Resources for Students to be aware of:


For further Assistance: If you need assistance for a student needing additional resources please contact gph.studentaffairs@nyu.edu.  If you need assistance from the technology enhanced education team please reach out to tee-gph@nyu.edu. For questions regarding course policies, procedures, etc., please contact gph.afa@nyu.edu